Guest Registration Procedure (1st Shift: 11:00 AM - 3:00 PM)
General Information
Event Date: Sunday, March 16, 2025
Venue: Kain Na Filipino Cuisine, 9323 Perrin Beitel Unit 101, San Antonio, TX 78217
Shift Timing: 11:00 AM - 3:00 PM
Contact Information:
Phone: 956-343-6360
Email: pacc.ctr.texas@gmail.com
Arrival and Preparation
Arrival:
Arrive at the venue by 10:30 AM to check in and prepare for your shift.
Locate the Sign-In Table at the front door to collect your Volunteer Wristband.
Set-Up:
Familiarize yourself with the Guest Registration Table setup.
Ensure the following materials are ready:
Laptops provided for accessing the Google Sheet Registration Worksheet (for all guests and VIPs).
Internet access to ensure smooth use of the Google Sheets.
Preprinted name badges with lanyards for VIPs.
Will-call tickets.
Orange tickets for preregistered guests to redeem their $4 discount.
QR code signs for guests to scan and access the online event schedule.
Pens and other supplies.
Briefing:
Meet with the Coordinator for a quick briefing on registration procedures and any important updates.
Guest Registration Process
During your shift, follow these steps to ensure smooth guest registration:
1. Welcoming Guests:
Greet each guest warmly with a smile and a friendly tone.
Thank them for attending National Lumpia Day 2025.
2. Registration Check-In:
Ask for the guest’s name and locate it on the Google Sheet Registration Worksheet using the provided laptops.
Confirm their registration and check them in.
For preregistered guests, provide them with an orange ticket to redeem their $4 discount on the Lumpia Buffet:
Explain that they need to present the orange ticket at the buffet counter to receive the discount.
Direct them to the QR code sign to scan and access the online event schedule.
Direct them to the QR code sign to vote for Best Lumpia in San Antonio.
3. VIP Guests with Tickets:
For VIPs, locate their name on the VIP Google Sheet using the provided laptops.
Confirm their registration and check if they have will-call tickets:
Give them the number of tickets assigned
Mark their ticket as collected on the Google Sheet Registration Worksheet.
Hand them their preprinted name badge with a lanyard.
Ensure the lanyard is worn visibly.
Direct them to the QR code sign to scan and access the online event schedule.
4. Answer Questions:
Be prepared to answer common questions about the event, such as:
Location of specific activities (e.g., Lumpia Buffet, Demonstration Area).
Timing of key events (e.g., Lumpia Making Competition, Awards Ceremony).
Restroom locations or parking details.
If you’re unsure about a question, direct the guest to the Coordinator for assistance.
Additional Responsibilities
Monitor Guest Flow:
Ensure the registration process runs smoothly without long wait times.
Politely direct guests to move to the next area after completing registration.
Restocking Supplies:
Keep an eye on registration materials (e.g., orange tickets, name tags for VIPs, pens) and restock as needed.
Notify the Coordinator if supplies run low.
Maintain Cleanliness:
Keep the registration area tidy and organized throughout the shift.
Shift Handover (3:00 PM):
Wrap-Up:
Ensure all registration information in the Google Sheets is accurate and up to date.
Organize the preprinted VIP name badges and tickets for any remaining VIPs who haven’t arrived.
Ensure the orange tickets are still organized for the next shift.
Brief the next shift of volunteers on any updates or ongoing tasks.
Sign-Out:
Notify the Coordinator that your shift is complete.
Key Notes for Volunteers
Be friendly and patient with all guests.
Ensure VIPs receive their preprinted name badges with lanyards and their will-call tickets.
Provide preregistered guests with their orange ticket for the $4 Lumpia Buffet discount.
Direct all guests to the QR code signs to access the online event schedule.
Use the provided laptops for accessing and updating the Google Sheets.
Direct any issues or concerns to the Coordinator immediately.